Settings → Facility Management

The Facility Management module in CarbonX provides a centralized environment for recording, organizing, and managing all operational sites of an organization — from corporate headquarters and regional offices to warehouses, manufacturing plants, and distribution centers.

Written By CarbonX Registry

Last updated 4 months ago

This section is critical for ensuring facility-level traceability across emissions accounting, sustainability reporting, and reduction planning. Each facility acts as an independent data container, enabling precise attribution of emissions, performance metrics, and sustainability KPIs to the correct operational site.

By standardizing facility information in one place, CarbonX guarantees consistent data usage across all modules — from Emission Inventories and Reporting to Comparative Analytics and Reduction Targets.

Image: Facility Management interface showing a list of organizational sites with facility types, geographic details, and tags, supporting centralized emissions tracking and location-based sustainability analysis.

1. Purpose

The Facility Management page is designed to maintain a comprehensive and standardized registry of all facilities belonging to an organization.

This ensures that every physical site contributing to the company’s carbon footprint is accounted for, allowing localized tracking and improved data granularity across CarbonX’s analytical and reporting modules.

Key Objectives:

  • Create and maintain accurate, verified facility records.

  • Associate emissions, activity, and energy data with specific operational locations.

  • Enable site-level emissions tracking across Scopes 1, 2, and 3.

  • Support granular analysis and comparison between facilities in modules such as Emission Inventories, Reporting, and Reduction Targets.

Each registered facility acts as a data foundation for emission allocations, ensuring that reported results reflect real-world operational structures.

2. Interface Overview

The Facility Management interface is designed for clarity and administrative control, offering two main components:

a. Header Section

The header provides a quick organizational overview and serves as the starting point for adding or managing facility data.

Features:

  • Add Facility button — Opens the side panel for creating a new facility entry.

  • Facility Summary Line: Displays total facility count and emphasizes the importance of centralized management for data accuracy.

b. Facility Details Table

The Facility Details Table lists all registered facilities, providing a clear snapshot of site-specific information for administrative and analytical purposes.

Column Description

Facility Name

Official or internal name of the facility.

Facility Type

Defines the operational role (e.g., Headquarters, Office, Warehouse, Plant).

Country / City / Address

Full physical location details, including region or province.

Tags

Optional identifiers for grouping or filtering (e.g., Romania, Production, Distribution Center).

Area (m²)

Facility surface area (used for intensity-based metrics, such as emissions per square meter).

Action Menu (⋯)

Options to Edit or Delete facility records.

Example Entry:

ELECTROCENTER DUE SRL Headquarters — Headquarter type, located in Baia Mare, Romania, Str. Pășunii 1B, Ap. 59.

The table can be sorted by facility name, type, or location for quick navigation and data management.

3. Adding a New Facility

When clicking Add Facility, a side panel appears for entering all relevant details about the site.
This structured form ensures consistent facility data and prevents duplication or incomplete entries.

Required Fields

  1. Facility Name:
    The official or internal designation of the site.
    Example: “Cluj Manufacturing Plant” or “Head Office – Bucharest.”

  2. Facility Type:
    Choose from predefined options such as Headquarters, Office, Warehouse, Production Plant, or Retail Site.

  3. Country / State / City:
    Specify the exact geographic location.

  4. District (if applicable):
    Add administrative subregion if relevant (useful for local-level analysis).

  5. Zip Code:
    Enter the postal identifier for the address.

  6. Address:
    Complete street name and number for precise geolocation.

Optional Fields

  1. Area (m²):
    The total operational floor space of the facility.
    This data supports intensity-based metrics such as tCO₂e per square meter or energy use per m².

  2. Tags:
    Create quick identifiers for categorization (e.g., Production, R&D Center, Europe Division).

  3. Description (if enabled):
    Add contextual notes about facility function, scope relevance, or sustainability initiatives.

Once saved, the new facility automatically appears in the table and becomes available throughout the platform for emissions allocation, reporting, and analysis.

4. Best Practices

To maintain a clean and reliable facility database:

✅ Keep facility information complete and current:
Ensure address, type, and tags are consistent across all entries — discrepancies can affect reporting accuracy.

✅ Use clear and standardized naming conventions:
Follow consistent naming for multi-site organizations (e.g., “Plant – Cluj,” “Warehouse – Bucharest,” “Office – Paris”).

✅ Leverage tags for data segmentation:
Tags help categorize sites for regional reports or operational benchmarking (e.g., “Europe,” “Manufacturing,” “Logistics”).

✅ Include area (m²) whenever possible:
This supports emission intensity comparisons (e.g., energy use or CO₂e per square meter).

✅ Periodically review facility records:
Remove inactive or closed sites to keep performance dashboards and reports up to date.